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Showing posts with label employee discipline. Show all posts
Showing posts with label employee discipline. Show all posts

When "fun in the sun" dampens work productivity

While the beach, backyard or neighborhood barbeque may beckon during the sunny days of summer, the fact remains that you’re running a business and the work must get done. Don’t wait until you have an attendance problem on your hands before taking a stand.

Your employee attendance policy should be in writing, included in your employee handbook and communicated to all employees so it can be enforced. Clarify when chronic lateness and absenteeism are cause for discipline, and outline how many absences or instances of lateness are acceptable.

Your company's attendance guidelines also must comply with the FLSA, which governs minimum wage requirements, overtime, timekeeping practices, child labor laws and other pay-related issues.

Finally, be certain to enforce the policy consistently. You may be courting a discrimination lawsuit if you only discipline some employees for poor attendance, while ignoring the time-management habits of others.
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How to deliver an Olympic-worthy performance in the workplace

As I sit glued to my TV screen each night watching the highlights from the 2010 Winter Olympics in Vancouver, I can’t help but draw some parallels between the performances on the ice and snow by the world’s top athletes - to those by everyday working folk in businesses large and small. Granted, the working professionals of the world aren’t competing for Olympic gold, but the challenges they face each day – and the tools they need to keep their head in the game – share some interesting similarities.

=> Let’s start with the obvious: training. Every Olympic athlete logs countless hours in local practice rinks, tracks and gyms honing their skills before they ever set foot on the world stage. Without this discipline and dedication, we’d never know the likes of Lindsey Vonn, Apolo Ohno, Shani Davis, Evan Lysacek and Shaun White.

And without regular, focused training to keep their individual technical skills sharp, and their contributions in line with the company's goals, most employees will remain merely average. Employee training and development is the biggest opportunity you have for increasing productivity, improving morale and boosting employee commitment. Neglect this and some of your best employees (or, potentially, your best employees) may forever remain in the shadows and on the sidelines.

=> Right on the heels of training comes tools. What are the resources you’re providing employees to get the job done? An Olympic figure skater wouldn’t arrive at the rink with broken skates, or an alpine skier to the slopes with a cracked ski. Neither should your employees expect to do their best with outdated equipment and tired processes. You know the saying, “Insanity is doing the same thing over and over again and expecting different results”? Athletes are constantly tweaking their training routines and trying out the latest sporting equipment in the hopes of performing faster, stronger, higher, longer. Perhaps it’s time to explore some new, affordable HR resources to give your employees a competitive edge and keep your business running more smoothly.

=> With nearly every sport, the coach plays a huge part in an athlete’s development and ultimate victory. In the interviews following a winning performance, an Olympic athlete almost always gives credit (often with a lot of tears and fist-pumping) to the coach. Are your managers acting like coaches – supporting and inspiring their direct reports on a daily basis, but also playing tough, when necessary, and pushing them to perform better? It’s a delicate balance that sets the great managers apart from the good managers. Again, with the right tools and training, your finest managers can achieve that balance and become something even more valuable to your organization – leaders.

=> Feedback is another important part of the athlete-coach relationship. In fact, it’s the essence of effective coaching. Athletes don’t practice in a vacuum, expecting their coaches to remain silent as they struggle with a certain move – or on the flip side, failing to cheer them on when they nail a difficult maneuver. Your employees need constant dialogue from their managers and supervisors, too. They should have the advantage of working side by side with someone that understands their challenges, praising them when they do well and providing thoughtful intervention and support when they fail. Performance management isn’t a once-a-year occurrence at review time but rather, a day-to-day dynamic that keeps the lines of communication open between an employee and a manager.

=> Finally, there’s the main event. After years of training and selfless dedication, the Olympic athlete gives the performance of a lifetime, beating all odds and leaving the rest of us speechless. Later, we swell with pride as these awe-inspiring athletes step up to the podium and graciously receive their gold, silver or bronze medals. And while the achievements in the workplace may never compare to the latest, gravity-defying trick on the half pipe or the fastest time on the Super G, they’re just as crucial to the advancement and success of your business. Don’t assume your best-performing employees know their worth and that’s enough. Reward them with the thanks and recognition they deserve – either through inexpensive perks now (such as a desktop award, title change or nicer office) or monetary benefits later (such as a raise or extra paid days off) when the economy picks up again.

So what about you? When the 2010 games officially close on February 28, and the Olympic torch is extinguished, will you remember the many lessons our top athletes have taught us? Let’s honor their accomplishments and keep a little of that Olympic spirit alive right here in our workplaces!
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Tracking attendance: Top reasons employees call in sick

An estimated 33% of employees have played hooky from the office at least once this year by calling in sick when they were well, according to CareerBuilder.com’s annual survey on absenteeism.

The majority of employers surveyed said they generally don’t question the reason for an employee’s absence. However, 31% have checked up on an employee who called in sick and 18% have gone as far as firing an employee for missing work without a legitimate excuse.

From the survey of more than 6.800 workers and 3,300 employers, CareerBuilder.com found the most common reasons for calling in sick, including:

  • 9% wanted to miss a meeting, buy some time to work on an overdue project or avoid the wrath of a boss or coworker
  • 30% needed to relax and recharge
  • 27% went to a doctor’s appointment
  • 22% needed to catch up on sleep
  • 14% wanted to run personal errands
  • 34% simply didn’t feel like going to work that day


Of the 31% of employers who checked up on an employee who called in sick:

  • 71% required the employee to show a doctor’s note
  • 56% called the employee at home
  • 18% had another worker call the employee
  • 17% drove by the employee’s home

"It’s in your best interest to be up-front with your employer and chances are you’ll get the time you need," said Rosemary Haefner, Vice President of Human Resources at CareerBuilder.com. "More companies today are moving toward a Paid Time Off system, giving employees more flexibility in how they categorize time away from the office. Employers are also expanding the definition of the sick day with 65 percent stating that they allow their team members to use sick days for mental health days."


Whether you require employees to have a legitimate excuse or not, tracking employee attendance can be one of the most burdensome and paperwork-filled tasks managers must deal with.

If you’re looking for a way to eliminate attendance paperwork and move to an electronic attendance tracking platform, we have a free webinar coming up that could offer a solution.

In our free, 30-minute “lunch and learn” presentation you’ll learn how unscheduled absenteeism affects your bottom line, the benefits of electronic recordkeeping and how software can help you get rid of employe attendance paperwork forever.

Software Basics: Track Attendance Electronically Like a Pro is sponsored by Gradience and created specifically for workplace software beginners interested in reducing unwanted paperwork and moving to a “greener” electronic solution.

Sign up today for Software Basics: Track Attendance Electronically Like a Pro on Wednesday, November 5, 2008 at 1 p.m., ET.

View upcoming webinars at G.Neil.com.
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Workplace bullying: More than just a tough boss

Workplace bullying is repeated, health-harming mistreatment in the form of verbal abuse and offensive conduct or behaviors, according to the Workplace Bullying Institute. The wounds from bullying can run deep, even deeper than sexual harassment in the workplace.

Results from a 2007 Workplace Bullying Institute survey of American workers found that:
  • 37% have been a victim of bullying
  • 49% have experienced or witnessed bullying at work
  • 32% occurs behind closed doors
  • 50% and more involves targets being publicly humiliated

Another survey by Zogby International discovered that women account for 40 percent of workplace bullies. Over 70 percent of the time, women bullies will target other women.

Researchers also found that workplace bullies tend to be supervisors, but just because a boss is tough, doesn’t always make them a bully.

A tough boss will motivate an employee through constructive criticism and will challenge their teams to work harder in order to achieve goals. A bully would belittle a worker by constantly reminding them of mistakes and insult their work.

Currently there are no anti-bullying state laws protecting workers, it is left up to the businesses to combat workplace bullying before it ever begins.

One public relations firm in Chicago has strict rules prohibiting office gossip. The boss has fired three employees who failed to follow the rules of not talking behind the backs of clients or coworkers, inside or outside of the workplace.

The first step to prevent workplace bullying is to develop a policy that outlines unacceptable behavior and the consequences of bullying behavior. Every company is different and should adopt bullying policies and procedures that fit their unique culture.
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Internet monitoring "Madness"

March 16 is Selection Sunday for the NCAA March Madness basketball tournament. You may be wondering what is this post doing on a blog for HR topics? There’s good reason, keep reading ...

This year CBS has made it easier than ever for your employees to watch games from the comfort of their desk chairs. If you’re the owner of a small or midsized company, you should be concerned with more than just employees slacking off. When a large number of employees are streaming live video of the basketball games, they will slow or even crash your computer networks.

Starting next Tuesday, all but one of the 63 tournament games will be available online for the first time. First-round games fall on Thursday and Friday during business hours. CBS is setting up links to the games from more than 200 websites, including ESPN, Sports Illustrated, Yahoo Sports and Facebook.

We all trust that employees will remember to record the games on their TiVos and hold back from watching basketball at work. But, if you’re worried about high bandwith use and low employee productivity, maybe it’s time to invest in filtering technology for your network.

We would like to hear your feedback on this present and growing workplace issue regarding employee internet monitoring and filtering.

What’s your opinion on internet filtering at work? How does your company handle inappropriate internet use by employees?



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It's Not Me, It's You

Have you ever talked to your employee about performance issues and they decided it was a personal attack?

"My boss just hates me. Joe makes mistakes and he never gets in trouble."

It never crosses their mind that there is an actual problem with their work or their attendance or their attitude. "She just doesn't like me" is the only plausible explanation for why they've been written up. Heaven forbid it may be that they actually made mistakes, broke rules or caused problems.

And somehow, they also know any discipline or lack of discipline that everyone else in the company has had. "Sally screws up all the time but she hasn't gotten any warnings." Our victim must have special supernatural powers - the ability to know everything that goes on in your files, your office and your mind. Pretty impressive. I bet if you knew they had that power, you wouldn't have bothered telling them to stop coming in an hour late and leaving fifteen minutes early. Especially since you let Sally and Joe do it all the time!

Accountability...there are just some employees that just don't have any idea what that is or desire to take it on. The ones that take accountability for their mistakes actually stand a chance. As for the ones that don't, if fear isn't a driver that puts them back on track, then it's only a matter of time before they're gone...or you'll wish they were.

I'm sure there are a few horror stories out there...anybody want to share?
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Confronting Poor Performers

Bob, your accounting manager, comes rushing into your office to tell you he's got to fire Joe, the accounts receivable clerk, immediately. Apparently, Joe can't get anything right and if something isn't done, the whole company is going to go down the drain.

UGH!! Sound familiar?

After presenting Bob with the Oscar for "Best Actor in a Workplace Drama," you ask him if he's written up Joe for any specific incidences, or if he's shared Joe's performance issues in his last annual review. Bob gives you a blank stare and tells you he's got too much paperwork to handle as it is. Translation: No. And when you pull Joe's previous performance appraisals from your files, you get every indication that Joe's work has been nothing short of glowing.

Can you terminate Joe? Yes. Should you terminate Joe? Maybe. Is it a good idea to terminate Joe today? A resounding NO.

I've seen it time and time again — managers who are afraid they won't be liked if they give any negative feedback. But if you don't tell employees what's wrong, how can they do anything to improve? I've found that most employees would rather get honest feedback — for the benefit of their own career development — than be left in the dark. Plus, you want to inform them of the next steps should they not improve, so they're not in complete shock if/when you escort them out the door.

Here's more inspiration for you: This could save your company from a lawsuit if Joe decides to sue for discrimination. Although most states let you fire employees "at-will" with no reason or paperwork, it's not a smart move. Joe may claim Bob discriminated against him — even if he knows it's not true. And without the proper paperwork (counseling or warning forms and/or performance reviews with specific expectations), your company may not have any proof to defend itself in court.

My suggestion? Do yourself, your company AND your employees a big favor and deal with the performance issues as they occur — and document, document, document. It shows you are a great manager who not only cares about your company, but also your employees.

- Maurice Rosenberg, Human Resources Manager
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